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Admin Assistant - Office Services


Performs administrative report for all departments, as well as front desk activities. All administrative duties are rotated with one other Administrative Assistant -- Office Services position. Cross-training is required on all activities. Reports directly to the Director of H.R./Office Services.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and any other duties as assigned by the supervisor:

  • Front Desk -- answers incoming calls, greets visitors and vendors, forwards incoming faxes.
  • Office Services -- performs morning and evening tasks to open/close office, key operator for multi-purpose copiers, supply inventory and ordering, coordinates printer maintenance, prepares check requests, schedules overnight carrier pickup, opens and distributes incoming mail, processes outgoing mail and monitors postage accounts, prepared paperwork and scans documents into company document management system, responds to credentialing requests, participates in bulk mailings, enters applications and recertifications into insurance processing system.

POSITION REQUIREMENTS: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Education and/or Experience --
Associate’s degree (A.A.) or equivalent from two-year college and two (2) years of related experience; or equivalent combination of education and experience.

Skills and Other Capabilities --
Must always answer phones promptly and with a "smile" in your voice, possess excellent communication skills and be able to remain calm under pressure. Strong interpersonal skills necessary to successfully interact with customers, callers, visitors and co-workers.

Comfortable with technology and proficient in various software applications, including the Microsoft Office Suite (Outlook, Word, Excel). Scanning and mail machine experience helpful.

Previous administrative assistant experience preferred. Insurance company experience helpful.

Must arrive promptly for work, be organized and accurate and have above-average multi-tasking skills.

If you are interested and would like to pursue this great opportunity with a successful company, apply now at Online Application.