California Employee Privacy Notice

Effective Date: January 1, 2020

Last Reviewed on: December 29, 2019

Preferred Physicians Medical Risk Retention Group and PPM Insurance Services (“PPM”, “we” or “us”) are committed to protecting the privacy of the individuals we encounter in conducting our business. This Privacy Notice for California Residents, which can be found at www.ppmrrg.com/privacy-policy/CA, supplements the information contained in PPM’s Privacy Policy, which can be found at www.ppmrrg.com/privacy-policy, and applies solely to employment-related personal information collected from California-based employees, job applicants, contractors, or similar individuals (“employment-related consumers” or “you”). We adopt this Notice to comply with the California Consumer Privacy Act of 2018 (CCPA) and any terms defined in the CCPA have the same meaning when used in this Notice.

INFORMATION WE COLLECT

We collect information that identifies, describes, or is reasonably capable of being linked with a particular person, (“personal information”). Personal information does not include:

• Publicly available information from government records.
• Deidentified or aggregated consumer information.
• Information excluded from the CCPA’s scope, like:
• health or medical information covered by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Confidentiality of Medical Information Act (CMIA); and
• personal information covered by certain sector-specific privacy laws, including the Fair Credit Reporting Act (FCRA).

In particular, we have collected the following categories of personal information from employment-related consumers within the last twelve (12) months:

USE OF PERSONAL INFORMATION

We may use each of the categories of personal information we collect for one or more of the following purposes:

1. To fulfill or meet the reason you provided the information. For example, if you share your name and contact information to apply for a position with PPM, we will use that personal information to respond to your application. If you provide your personal information to set up ACH payment of your salary or expense reimbursements, we will use that information to process your pay or reimbursement. We may also save your information to facilitate new transactions.
2. To create, maintain, customize, and secure your PPM account. For example, your personal information may be used for user identification and authentication.
3. To process payments and other transactions, and to prevent transactional fraud. For example, your personal information may be used for benefits and payroll administration. In order to prevent fraud, we may also use an employee’s personal information to support the accounts payable function, including to process checks, or for the company credit card program.
4. To help maintain the safety, security, and integrity of our network, websites, databases and other technology assets, office locations, and business. For example, your personal information may be used during security penetration testing or during security awareness, education, and phishing campaigns. We may also use your personal information to support building security needs. Personal information may also be used to track certain work activities for auditing purposes (e.g., identification of person who made a change to a Claims file).
5. To comply with applicable legal and regulatory requirements. For example, your personal information may be used to complete and submit regulatory filings. We may also use personal information to assist with employee licensing matters.
6. To respond to law enforcement requests and as required by applicable law, court order, or governmental regulations.
7. To evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding.
8. As otherwise described to you when collecting your personal information or as set forth in the CCPA.

We will not collect additional categories of personal information or use the personal information we collected for materially different, unrelated, or incompatible purposes without providing you notice.

CHANGES TO OUR CALIFORNIA EMPLOYEE PRIVACY NOTICE

We reserve the right to amend this California Employee Privacy Notice at our discretion and at any time. When we make changes to this Notice, we will post the updated Notice on our website and update the Notice’s effective date.

CONTACT INFORMATION

If you have any questions or comments about this Notice, the ways in which PPM collects and uses your information, or your choices and rights regarding such use, or if you would like to request access to this Notice in an alternative format, please do not hesitate to contact us at:

Phone: 800.562.5589

Postal Address:

PPM
11880 College Blvd, Ste 300
Overland Park, KS 66210